What the station needs from the venue
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A working two-lane build wants roughly a 10×10 area, including room behind the counter for the crew and staged stock. The queue needs its own space beyond that, and it needs a direction. Tell us where you want the line to form and we will orient the counter to suit.
Power
Heat presses draw real current. We need dedicated standard circuits near the footprint — not a shared strip already carrying a coffee urn and a lighting rig. The exact circuit count is confirmed in writing during scoping so it can go on a venue order form.
Tables
Roughly two six-foot tables per lane covers press, staging and handoff, plus a separate surface for tablet intake. If the venue provides them, that removes a rental line from your budget. If not, we bring them.
Access
Dock or ground-level access, a freight elevator booking if we are not on the ground floor, and any badging, union or certificate-of-insurance requirements. These are the items that turn a two-hour build into a five-hour one when they surface late.
Time
Build takes a couple of hours before doors; teardown is quicker. Both belong on the run sheet and both are on the staffing clock. If your load-in window is tighter than that, tell us and we will staff up rather than start late.
Conditions
Outdoors we want shade over the press area, matting for any cable run and a weather contingency. Indoors we want to be away from speaker stacks and, ideally, near an air return. Presses put out heat, and a carpeted ballroom holds it.
Questions to ask your venue
Before you book- How many dedicated circuits are available?and where
- Is power ordered in advance?cost and deadline
- What is the load-in window?dock, elevator, badges
- Who may move freight?union or GC rules
- Are tables included?count and size
- Where can a queue form?fire lanes and aisles
The two that catch planners out most often are advance power ordering — which at convention centres is dramatically cheaper booked early than added on site — and freight-handling rules, which can prevent our crew from carrying our own equipment through the door.
What we bring
Our sidePresses, transfers and consumables, tablets and the queue system, staging and handling equipment, signage for the three guest steps, waste containment for backing film, and a uniformed crew with a lead who runs the board rather than pressing. If you are not supplying garments, blanks come sorted by size and colour and arrive with the crew.
We also bring the teardown. The floor gets left as we found it, leftover blanks are boxed and handed to your team rather than binned, and anything of yours we borrowed goes back where it came from. That last part sounds trivial until you have worked with a vendor who does not do it.